Who We Are:

At Make-A-Wish® Arizona, we are more than a great place to work — our work is life-changing. 45 years ago, the inspiration for Make-A-Wish began with one Arizona boy's wish to be a police officer. Today, the global organization has granted more than 500,000 wishes (more than 8,500 wishes in Arizona alone) and transformed countless lives.

We at Make-A-Wish Arizona are extremely team-oriented. We are striving to create an inclusive and diverse office that incorporates teamwork, open communication, and strategic leadership. We are looking for passionate individuals who share the same passion for building trust, improving communication, and creating strategies for success.

Our Mission: Together, we create life-changing wishes for children with critical illnesses.

Our Vision: To grant the wish of every eligible child.

What We Offer:

• Competitive compensation with annual incentive potential up to 10% of salary
• Comprehensive benefit package: Medical, Vision, Dental
• Health Savings Accounts generously funded by the employer and Flexible Spending Account Options
• Employer-paid Short Term Disability, Long Term Disability and Life Insurance
• 401(k) Retirement Savings Plan with a generous employer match
• 20 PTO days, 5 Sick Days, 14 Paid Holidays, and 1 Volunteer Day annually
• Paid sabbatical after 5 years of service
• A cohesive and welcoming culture
• We close at noon every Friday!

JOB TITLE: Intake & Medical Outreach Manager
REPORTS TO: Director of Wish Discovery

Purpose of Position:

The person holding this position is the first point of contact for potential wish families and medical professionals. He/she is responsible for ensuring the complex and delicate rules around qualification for a wish are followed while maintaining a high degree of diplomacy and customer satisfaction.  Referrals come from a variety of sources and the incumbent is the liaison between Make-A-Wish Arizona and the various referral entities. Effective communication of the eligibility criteria is a key component of this position. The incumbent is the main point of contact with medical referral sources, such as physicians, social workers, nurses, and child life professionals, throughout the referral and wish-granting process. The incumbent is responsible for documenting medical challenges faced by potential wish children that facilitates eligibility determination and wish safety. The incumbent works closely with the Medical Affairs team at Make-A-Wish America and Make-A-Wish Arizona Medical Advisors in determining eligibility.  The position is also responsible for obtaining all approvals from families and physicians resulting in qualifying a child for a wish.

Essential Duties/Responsibilities:

• Develops strategies to grow, cultivate and maintain referral sources.  Works closely with the medical community to identify training/speaking/engagement opportunities.  Update referral community regarding any changes in national policies, guidelines, and resources related to eligibility and medical outreach efforts.
• Ensures incoming referrals are expedited within standards of recommended timeframe.  Keep abreast of Make-A-Wish America policies, guidelines, and resources as they relate to referral intakes, medical eligibility, and the required wish documentation.
• Works with Director of Wish Discovery to maintain the process of incoming referrals from wish children, wish parents, or other medical referral sources, with excellent customer service and communication.
• Ensures completion of online wish referrals and verifies child’s medical eligibility. Will be required to educate referral sources on eligibility requirements, and will work closely with the children’s doctors, medical professionals and/or chapter medical advisor to determine wish child eligibility. 
• Works closely with the Medical Affairs team at Make-A-Wish America and Make-A-Wish Arizona Medical Advisors in determining eligibility.
• Inputs, updates, maintains and tracks wish child and referral source information in Salesforce database system. 
• Inputs, updates, maintains, and tracks touchpoints with medical professionals within Salesforce database system, ensuring all information is accurate.
• Documents eligible and ineligible referrals, and sends appropriate communication to families informing them of eligibility status. 
• Documents family and medical referral source communication during referral process.
• Helps lead aspects of medical outreach – identifying, establishing and managing referral sources for Make-A-Wish Arizona. 
• Evaluates referral trends and identifies new referral markets and strategically determines best outreach methods. 
• Collaborate in the development of Outreach strategies and implements the annual outreach plan. Periodically assesses tactics, strategies and results for success, determines if/when change of course is needed.
• Develops and collaborates with the Marketing team in creating on-going communications including: social media, e-mails, phone calls, and mailings that increase visibility of Make-A-Wish Arizona. Increases overall community and brand awareness of our program through outreach and communication efforts.
• Develops and effectively implements recognition program for medical referral sources.
• Manages Chapter Medical Advisors who help determine strategic medical outreach goals and wish child eligibility.
• Manages medical holds of wish children per Make-A-Wish America policies and guidelines.
• Manages communication with wish families and medical referral sources when Make-A-Wish Arizona has lost contact with wish families
• Supports Wish Managers with communicating with medical referral sources regarding any special medical needs of wish children and how to best obtain wish clearance forms.
• Collaborates with chapter and National Staff, Chapter Medical Advisory group, and medical professionals regarding the medical safety for wishes.
• Manages stewardship strategy for current and incoming Medical Professional contacts
• Performs other duties as required

Job Qualifications:

Knowledge, Skill & Ability:

• Ability to manage multiple priorities and complex projects on a tight deadline
• Detail oriented
• Strong organizational skills and the characteristics of a detail and results oriented team player
• Ability to work with minimal supervision
• Strong work ethic combined with honest and high integrity
• Ability to work collaboratively to ensure strong departmental and Chapter structure
• Ability to perform effectively in times of stress and be flexible and adaptable to situational changes
• Ability to maintain confidential information and communicate with sensitivity in challenging circumstances
• Demonstrated strong time management skills and is an effective problem solver
• Ability to read and review small print
• Ability to sit and type for long periods of time
• Able to be exposed to inclement and outdoor weather
• Outstanding public presentation skills with a capacity to effectively communicate information to the medical community.
• Occasional stooping, bending, lifting, standing for long periods of time, carrying of materials and boxes weighing less than 50lbs.
• Ability to travel to fulfill departmental and organizational duties as needed
• Must have valid driver’s license and reliable transportation
• Bilingual required (Spanish-English)

Training/Education:

• Bachelor’s degree in Social Work, Child Development, Nursing, Child Life Specialist, or other health sciences preferred
• Familiarity Microsoft Office Suite and database management software, preferably Salesforce

Experience:

• 2+ yrs. of non-profit experience, social services experience, child development, or comparable.
• Professional customer service experience/excellent phone presentation skills

To Apply: Submit your Resume, Cover Letter, and Three References to the jobs@arizona.wish.org. Applications will be accepted until June 20.

JOB TITLE: Executive Assistant
REPORTS TO: Director of Operations
Supervises: N/A
 

Purpose of Position:

The role of Executive Assistant provides administrative support to the CEO & Executive Team.  The position may also provide support to other members of the leadership team when needed.  The position provides support to the Foundation overseeing supplies as well as coordinating daily IT needs of staff and acting as liaison with Centralized Technology Services (CTS) provided by the Make-A-Wish National Office. A successful executive assistant is an energetic professional who doesn't mind wearing multiple hats. Experience in handling a wide range of administrative duties and executive support-related tasks, an ability to work independently with little or no supervision, excellent communication and organizational skills and a  friendly customer service approach is a must for this position.  He/she should be well organized, flexible, and enjoy the administrative challenges of supporting an office.

Essential Duties/Responsibilities:

• Acts as Assistant to the Executive Team of three-including, but not limited to, scheduling meetings, preparation of meeting documents, timely submission of expense report activity, managing files and communications, etc.
• Serves as backup to the administrative assistant and ensures there is coverage of the front desk during business hours
• Assists with new employee on-boarding process
• Maintains a professional presence and rapport at all times in interactions by phone or in person, in the face of rapidly changing circumstances, with board members, volunteers, donors, wish families, staff, and the community at large
• Assists staff with IT needs not requiring the skills of CTS (Excludes NOAH)
• Coordinates bidding of prices for various office supplies & manages office supply inventory 
• Oversees general equipment maintenance such as the telephone system, telephone and data lines, as well as fax, copy, postage and other office equipment.  Ensures smooth daily operations, solicits bids for repair/upgrade/purchasing of such items and manages contracts with appropriate vendors
• Manages utilization/bookings for conference room space and computer requirements
• Performs other duties as assigned
• Attends Leadership meetings as a “non-voting” member. Takes and distributes minutes and / or action items.
• Schedules regular and special meetings, including managing all logistics for off-sites and retreats.
• Act as “eyes and ears” for CEO maintaining confidentiality, being aware of sensitive issues and making appropriate judgement about what to communicate and share with State Director or others.
• Maintains internal team huddle calendar and operates technology during weekly team huddles

Desired Qualifications:

• Bachelor’s degree
• Outstanding written and oral communications skills
• Exemplary customer service skills and attitude, poised, knowledgeable, caring professional
• Excellent organizational skills and attention to detail, as well as the ability to manage time and adhere to deadlines
• Able to manage multiple tasks at the same time with professionalism
• Strong problem-solving skills with the ability to troubleshoot & resolve technological problems
  • Typing 40+ WPM
  • Knowledge of Microsoft Office programs and general office equipment
  • Salesforce experience preferred, but not required
• A high level of sensitivity when dealing with staff, donors, volunteers, wish families, and board members
• Self-motivated, flexible, and able to work with minimal supervision in a fast-paced environment

Physical Requirements:

• Communicate effectively in person or using telecommunications equipment
• Enter and locate information on computer
• Grasp, manipulate and turn objects of varying size and weight requiring fine motor skills and hand eye coordination
• Sitting position while performing office tasks and while driving
• Ability to type on computer keyboard and use computer mouse
• Write documents and reports using a writing instrument or computer
• Occasional stooping, bending, lifting, carrying and/or placing of boxes of documents or other materials weighing less than 25 lbs
• Presents information in small or large group settings and to individuals
• Reads and visually verifies information often in small print
• Stand, move, and/or walk between offices, departments and during fundraising or events, sometimes on uneven ground
• Exposure to inclement and outdoor weather when walking between office buildings and participating in fund raising or events
• Travel to and from fundraising events and to fulfill of administrative/finance duties, as needed.
• Working hours are Monday-Thursday from 8:30 a.m. to 5:00 p.m. and Friday 8:30 a.m.-12:00 p.m., with breaks per company policy. Occasional evenings and weekends for special events and meetings.

Other Information:

• Employees are held accountable for all duties of this job, though this job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
• This position is classified as Fair Labor Standards Act (FLSA) Exempt and is not eligible for overtime compensation. 

To Apply: Please submit a Cover Letter, Resume, and Three References to jobs@arizona.wish.org.

Our goal this year is to grant 475 wishes for Arizona children facing critical illnesses. We are expanding our efforts and reach statewide so we can get closer to our vision - to grant the wish of every eligible child.

Every wish is as unique as the kids we serve. The common thread behind these wishes? Each wish is possible because of supporters in our community!

The Make-A-Wish Arizona internship program is designed for young professionals with the goal of being a leader in the nonprofit sector. All interns must be 18 years of age or older. To learn more or apply, please visit Internships - Make-A-Wish® Arizona.

At Make-A-Wish Arizona, everyone is different and valued. We believe that people of any race, color, ethnicity, sex, gender identity and expression, sexual orientation, faith, religion, age, physical and mental ability, neurodiversity, socioeconomic status, nationality, cultural background, military status, or any other aspect which makes them unique are welcome and important. Together, we continue to build a community that fosters so that we can grant the wish of every eligible child. 

At Make-A-Wish Arizona, we strive to communicate openly and honestly while speaking our truth. We encourage all to do the same, and we acknowledge that these conversations can be difficult and uncomfortable. All viewpoints are welcome unless they spread misinformation or diminish or dehumanize others. Our commitment to this work enriches our organization and makes us all stronger together.