Assistant to the CEO - Make-A-Wish® Southern Nevada

Type

Full-time

Location
Make-A-Wish Southern Nevada 9950 Covington Cross Dr Las Vegas, NV, 89144
Summary

An integral member of the leadership team who provides administrative support with a deep understanding of the MAWSNV mission and a desire to grow with the organization.

Responsibilities
  • Maintains the CEO’s calendar; coordinates, arranges and confirms meetings; arranges for meeting room setup and refreshments; screens requests for appointments; schedules the use of meeting rooms; anticipates and monitors chapter and national deadlines that require the CEO’s attention.
  • Represents the CEO by maintaining a professional demeanor and appearance and safeguarding confidential information while being the face of MAWSNV as needed at functions on behalf of the CEO.
  • Maintains CEO contacts in customer relationship database and Outlook.
  • Creates bi-monthly CEO credit card expense reports and seeks board chair approval monthly.
  • Proofreads and checks typed and other materials for accuracy, completeness, and compliance with MAWSNV standards, policies, and procedures.
  • Coordinates quarterly off-site strategy sessions for senior leadership team including securing meeting venue, travel arrangements for strategy coach (as needed), food & beverages.
  • Prepares travel requests; makes and confirms travel and other arrangements for conferences and business trips; types itineraries; compiles expense reports; and prepares post-travel memoranda.
  • Interacts with all levels of the organization – donors, volunteers, news media, and the National office, on behalf of and as directed by the CEO.
  • Works independently and within a team on ongoing and one-time special projects.
  • Serves as the internal communications liaison – gathering and distributing information to various constituencies (Committees, Board of Directors, volunteers, and staff). Maintains relevant updates as distributed through the National office (Daily Wish, Policy Changes, etc.).
  • Manages all social media platforms for CEO.
  • Maintains board member information access; prepares, proofreads, and modifies materials for board meetings; maintains files of agenda items; prepares, assembles, and coordinates the distribution of supporting agenda materials.
  • Prepares all aspects of executing board and committee meetings.
  • Assists in donor, volunteer, and wish child recognition processes via thank you notes and donor correspondence.
  • Supports the CEO in executing stewardship events involving donors and top volunteers and board members at The Wishing Place or off-site locations.
  • Responsible for creating and maintaining the “Wishfully Ever After” program for wish alumni, families, and donors to maintain contact and continued support of Make-A-Wish Southern Nevada
  • Provides administrative and other support for Senior Leadership Team as needed.
Requirements
  • Knowledge of office administrative practices and procedures.
  • High school graduation or G.E.D. equivalent required. Post-secondary degree preferred. Minimum five years’ experience supporting C-level executives.
  • Excellent verbal and written skills.
  • Proficient in Microsoft Word, Excel and other office/administrative software.
  • Must be self-motivated, creative, detail-oriented, and excel in problem-solving skills.
  • Has the ability to prioritize and manage multiple responsibilities with minimal supervision.
  • Ability to deal with sensitive information with a high level of trust, tact, and confidentiality.
  • Excellent customer service skills with the proven ability to interact with diverse groups and work successfully in a collaborative, team-oriented environment.
How to Apply

For the full job description and to apply, please click here to visit our employment page on Indeed.