Executive Assistant to Chapter Leadership

Quarterly

· Assist the President & CEO and Board Chair as needed with board and committee meeting preparations.

· Maintain Board and Committee meeting minutes, assist with minutes and materials in preparation of meetings.

· Send correspondence to all members of the Board regarding Board meetings, conference calls, etc. as needed by the CEO and Board Chair.

· Setup meeting facilities, conference calls and equipment (projector, laptops, etc.) for board and committee meetings, staff meetings and donor meetings as needed.

· Maintain Board member personnel files.

· Assist with Board report cards

Monthly

· Prepare and submit expense reports for the President & CEO

· Coordinate President & CEO travel and calendar.

Weekly

· Serve as the administrator of the OnBoard tool used to manage all board communications, meeting invitations, and announcements.

· Assist with donor stewardship tasks and mailings.

· Prepare event and meeting briefs for chapter leadership.

· Draft correspondence from the CEO to external constituents as needed.

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Administrative Support for the Chapter

Quarterly

· Manage annual Conflict of Interest collection for staff and board.

· Manage unique triennial background checks for board.

Monthly

· Collaborate with chapter leadership team to coordinate and execute staff retreat and meetings.

· Organize and maintain inventory of office supplies

Weekly

· Open and distribute mail, create donor logs and process and submit bank deposits. Scan and create deposit support.

· Oversee mailing of donor acknowledgement letters, birthday cards, and other routine correspondence.

· Assist with data entry in Salesforce CRM.

· Assist hybrid staff in supply acquisition, scheduling meetings and scanning mail received in the office.