Executive Assistant - Make-A-Wish® Southern Nevada

Type

Full-time, Exempt (no overtime)

Location
Make-A-Wish Southern Nevada 9950 Covington Cross Dr Las Vegas, NV, 89144
Summary

Performs a variety of difficult, sensitive, and confidential office administrative and support services, requiring a high degree of independent judgment and a thorough knowledge of Make-A-Wish Southern Nevada policies, procedures, and business practices

Responsibilities
  • Focused on making the CEO’s time, information, and decision process more effective
  • Must exhibit humility, maturity, and situational sensitivity
  • Represents the CEO by maintaining a professional demeanor, appearance, and confidential information while being the face of The Wishing Place and as needed at functions on behalf of the CEO
  • Maintains the CEO’s calendar: coordinates, arranges, and confirms meetings; arranges for meeting room setup and refreshments; screens requests for appointments; schedules the use of meeting room; anticipates and monitors chapter and national deadlines, prompting CEO attention
  • Maintains CEO contacts in customer relationship database and Outlook
  • Creates bi-monthly CEO credit card expense reports and seeks board chair approval monthly
  • Proofreads and checks typed and other materials for accuracy, completeness, and compliance with Make-A-Wish Southern Nevada standards, policies, and procedures
  • Coordinates quarterly off-site strategy sessions for senior leadership team including securing meeting venue, travel arrangements for strategy coach (as needed), food & beverage
  • Prepares travel requests; makes and confirms travel and other arrangements for conferences and business trips; types itineraries; compiles expense reports; and prepares post-travel memoranda
  • Interacts with all levels of the organization – donors, volunteers, news media, and the National office, on behalf of and as directed by CEO/President
  • Work independently and within a team on ongoing and one-time special projects
  • Serves as the internal communications liaison – gathering and distributing information to various constituencies (Committees, Board of Directors, volunteers, and staff). Maintains relevant updates as distributed through the National office (Daily Wish, Policy Changes, etc.
  • Manages all social media platforms for CEO
  • Maintains board member information access; prepares, proofreads, and modifies materials for board meetings; maintains files of agenda items; prepares, assembles, and coordinates the distribution of supporting agenda materials
  • Prepares all aspects of executing board and committee meetings
  • Attends to a variety of office administrative details such as establishing and maintaining confidential, subject, project, and tickler files; supports CEO with designing and developing The Wishing Place environment. Also supports CEO with various “special projects” as needed
  • Assists in donor, volunteer, and wish child recognition processes via thank you notes and donor correspondence
  • Support CEO in executing stewardship events involving donors and top volunteers and board members at The Wishing Place or off-site locations. Events include, but not limited to, Quarterly Board Meetings, Annual Board Retreat, Donor Stewardship Dinners, etc.
  • Responsible for creating and maintaining the “Wishfully Ever After” program for wish alumni, families, and donors to maintain contact and continued support of Make-A-Wish Southern Nevada
  • Provides administrative and other support for Senior Leadership Team as needed
Requirements
  • Knowledge of office administrative practices and procedures
  • High school graduation or G.E.D. equivalent required. College degree preferred. Minimum five years’ experience assisting C-level executives
  • Must possess excellent English verbal and written skills
  • Excellent computer skills required (Microsoft Word, Microsoft Excel)
  • Data-entry/customer relationship database experience required
  • Must be self-motivated, creative, detail-oriented, and excel in problem-solving skills
  • Has the ability to prioritize and manage multiple responsibilities with minimal supervision
  • Ability to deal with sensitive information with a high level of trust, tact, and confidentiality
  • Excellent customer service skills with the capacity to interact with diverse groups and work successfully in a collaborative, team-oriented environment
How to Apply

For the full job description and to apply, please click here to visit our employment page on Indeed.